Property Management of Office Buildings

The key to the success of a well-operating commercial property is a qualified team that takes care of the tenant, improves the quality of the working environment and introduces new trends and innovations. We maintain perfect relations with the tenants thanks to regular communication and stable care. That enables us to resolve any problems, or any other requirements that the tenants may have, in a timely manner. 

Our other goal when working with the tenants is the effort to create a community, which improves the overall experience for the employees in the building from the place that they work.

As part of the Tenant care, we concentrate on:

• the coordination of activities when starting or ending a lease relationship (handover of the spaces, settlement of technical assessment, handover protocols, etc.),
• ensuring the fulfilment of the regular demands of the tenants in connection with the use of the space,
• the regular control of the fulfilment of the conditions of the lease agreements on the part of the tenants,
• the monitoring of economically or legally significant deadlines negotiated in the lease agreements,
• maintenance of the summaries of additional tenant requirements (especially for the purpose of documenting the claim to the payment of the related expenses),
• the management and administration of the security and deposits from the tenants in the building,
• help when organising or fulfilling marketing activities.

Contact: Zuzana Klabalová – Head of Property Management

One of the basic elements of property management is the timely selection of the rent and fees for services. Our clients can depend on us in that regard. The CBRE team: 

• effectively manages and processes the lease agreements in the system,  
• issues invoices,
• sends reminders for the tenants’ debts,
• ensures the indexation of the rent in accordance with the conditions of the lease agreement,
• manages and administers the security and deposits obtained from the tenants for the building,
• processes received invoices and ensures their payment,
• administers the bank accounts, 
• calculates the deposits from the tenants,
• designs and optimises the expenses for the operation of the property,
• separately charges the accruals (CAPEX, OPEX).

Contact: Zuzana Klabalová – Head of Property Management

We regularly monitor the properties the clients entrust to our care and supervise their smooth operations. The CBRE team ensures the necessary repairs, comes with proposals for improvements and supervises the level of other services, such as cleaning, security or maintenance of the exterior spaces. The timely and active resolution of any crisis situations arising in connection with the operation of the building is a matter of course.

Our services include: 

• the preparation and coordination of tenders,
• the preparation, renewal and control of adherence to service contracts,
• uninterrupted support when resolving crisis events arising in connection with the operation of the building,
• the coordination and management of deliveries connected with the control of the services provided by third parties:

- facility management,

- cleaning,

- security,

- maintenance and the cleaning of outside spaces, including parking, greenery and roads.

Contact: Zuzana Klabalová – Head of Property Management

What important happened in the last month? What is the status of the overdue receivables? Or how is the budget being filled? Our clients can find all that out through our regular reporting, which includes:

• regular monthly reporting, including an overview of important facts in the past period, notices of important planned and future events, an up-to-date overview of tenants, 
• an overview of overdue receivables (on a weekly basis),
• an overview of building guarantees and monitoring of their expiration,
• the annual budget and its fulfilment (CAPEX and OPEX),
• proposals of future decisions,
• annual accounting of services (servicecharges).

Contact: Zuzana Klabalová – Head of Property Management

The construction of buildings and their operation contribute to roughly 40% of the worldwide greenhouse gas emissions. We, together with our clients, are trying to change this situation!
Building owners can rely on our helping them find their way through the binding legislation, lower operating costs, optimise operations thanks to innovations and, together with all of this, create a more productive and healthier working environment.
The implementation of sustainably principles and certification (LEED, WELL, BREEAM) does not only lower the environmental burden on the planet, but also increases the market value of the property.  

Contact: Zuzana Klabalová – Head of Property Management

An advantage of CBRE is that it provides a wide range of services, all offered under one roof, related closely with property management, especially of a technical character. The CBRE team helps with:

• the preparation of the budget of investment and other project expenses (CAPEX and OPEX),
• the selection, tendering and recommendation of the final choice of the contractors or service providers,
• control of adherence to quality, schedule and overall course of the implementation of the investment plans,
• help when arranging and implementing changes to the layout and fittings of the space,
• arranging the cooperation and communication with architecture and design ateliers or offices, 
• communicating with the building officials and/or other public administration authorities or other entities as required in connection with the implementation of the investment plan,
• energy management,
• the management of guarantees,
• the control of suppliers.

Contact: Zuzana Klabalová – Head of Property Management
[email protected] I +420 607 213 423